Surgical Records
Capture structured information for admissions, procedures, diagnoses, surgical participation, and patient outcomes.
Surgical department registry
Your surgical records. Your trainees. One organized department.
Sergistry helps head doctors and trainee doctors record surgical cases, monitor department activity, and keep their surgical registry organized in one shared workspace.
Surgical case records · Trainee oversight · Department reporting
The problem
Surgical records should not live in scattered spreadsheets.
When case records, trainee logs, and department reports are maintained separately, teams spend more time organizing information and less time using it.
- Separate spreadsheets and paper logs
- Incomplete or inconsistent surgical records
- Limited visibility into trainee activity
- Manual department reporting
- Difficulty understanding case volume and outcomes
One department. One registry. A clearer view of every case.
General Surgery Department
One registry
Record
Procedure
Date
Class
Appendectomy
Dr. A. Villanueva · Resident
12 Mar
Emergency
Cholecystectomy
Dr. M. Ocampo · Consultant
11 Mar
Elective
Inguinal Hernia Repair
Dr. R. Santillan · Resident
10 Mar
Elective
Exploratory Laparotomy
Dr. M. Ocampo · Consultant
09 Mar
Emergency
Thyroidectomy
Dr. J. Bautista · Resident
08 Mar
Referral
Cases
61
Doctors
5
Categories
3
Shared workspace
One shared workspace, built around your surgical team.
Head doctors manage the department registry while trainee doctors contribute their own surgical records within the same workspace.
Sergistry Account Manager
Head Doctor
- Creates and activates the department workspace
- Manages the subscription
- Records surgical cases
- Reviews department activity
- Invites and manages trainees after verification
Department workspace
General Surgery Department
Shared reporting
61
cases this month
Contributors
Invited team member
Trainee Doctor
- Joins by invitation
- Records surgical cases
- Maintains a personal case history
- Contributes to the shared registry
- Accesses authorized reports and communication
Trainee doctors join their department's existing workspace by invitation. They do not purchase a separate subscription.
Product walkthrough
See how surgical activity becomes department insight.
Capture the case, organize the registry, understand the team, and review department activity — all from the same shared workspace.
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1
Step 1 · Capture
Record each surgical case clearly.
Document admissions, referrals, procedures, diagnoses, surgeon participation, and patient outcomes using a structured surgical record.
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2
Step 2 · Organize
Keep every record in one searchable registry.
View surgical cases in an organized department record list with relevant classifications, dates, and responsible doctors.
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3
Step 3 · Monitor
Understand trainee activity across the department.
See which doctors are participating in the workspace and how their surgical records contribute to the department registry.
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4
Step 4 · Report
Turn records into meaningful department reports.
Review surgical volume, procedure categories, resident and consultant activity, and morbidity and mortality trends using information already captured in the registry.
Features
Everything your surgery department needs to stay organized.
Sergistry brings surgical records, team access, and department reporting together without the complexity of a full hospital information system.
Personal Case History
Give trainee doctors a clear record of the surgical cases they have entered.
Department Reports
Review department activity, procedure volume, case classifications, and relevant outcome indicators.
Trainee Management
Invite and manage trainee doctors within a verified SAM-led department workspace.
Department Communication
Keep doctors informed through workspace announcements, direct messages, and notifications.
Controlled Access
Separate account ownership, trainee participation, and professional verification through role-based permissions.
Getting started
Start your department registry in a few clear steps.
Activate your workspace first. Complete professional verification when you are ready to manage your team.
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1
Create your account
Register using your email address or supported sign-in provider.
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2
Complete your profile
Enter your first name, last name, and medical specialty.
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3
Choose your plan
Select a subscription and name your department workspace.
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4
Activate your workspace
Complete payment to unlock surgical records and reports.
Workspace Active
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5
Start recording
Begin using the registry immediately.
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6
Verify and invite trainees
Submit your PRC licence for review to unlock trainee invitations and team management.
Team Management Unlocked
Payment
Activates the department workspace and unlocks surgical records and available reports.
PRC licence verification
Unlocks trainee invitations, seat management, and team-management authority. Your workspace stays usable while the review is in progress.
Pricing
Choose a plan that fits your department.
Activate your surgical registry and select the team capacity that matches your department.
Basic
Smaller surgical teams starting their department registry.
₱2,499 /month
₱24,990 /year
- ~15 doctor allowance
- ~2 GB of the shared storage pool
- Basic analytics
- Email support
Pro
Growing departments that need additional team capacity and expanded capabilities.
₱5,499 /month
₱54,990 /year
- ~75 doctor allowance
- ~10 GB of the shared storage pool
- Advanced analytics & automated export
- Priority support & reporting
Enterprise
Institutions requiring custom capacity or commercial arrangements.
Custom pricing
- Custom doctor allowance
- Custom storage
- Multi-branch, API & full audit
- Dedicated success manager, custom SLA & onboarding
A paid subscription activates your department workspace. Trainee doctors join an existing workspace by invitation and are not billed separately.
Trust and verification
Department access should be clear, controlled, and accountable.
Sergistry separates workspace ownership, trainee access, and professional verification so each person has the right level of responsibility.
Account verification
Account access begins with verified sign-in and authenticated user sessions.
Role-based permissions
SAMs and trainee doctors receive access according to their workspace responsibilities.
PRC licence review
Team-management authority is enabled after the SAM completes professional licence verification.
Activity oversight
Relevant management and platform activity can be reviewed through available audit functions.
Your workspace remains usable while professional verification is being reviewed.
FAQ
Questions before you get started?
Sergistry is designed for head doctors managing a surgery department workspace and trainee doctors invited to contribute surgical records.
The Sergistry Account Manager, or SAM, is the head doctor responsible for the department workspace, subscription, and trainee management.
Trainee doctors can create an account when accepting an invitation, but they join an existing department workspace rather than purchasing a subscription.
No. Sergistry verifies the account manager's professional licence rather than requiring a full hospital registration application.
You can begin recording cases once your paid department workspace has been activated.
No. PRC verification is required to unlock trainee invitations and team-management capabilities, but core registry functions remain available after workspace activation.
No. Invitations and team-management features become available after the SAM's professional licence is verified.
Sergistry currently focuses on surgery department workflows. Support for additional department registries may be introduced in the future.
No. A paid subscription is required to activate a department workspace.
Bring your surgery department into one organized registry.
Start recording cases, organizing trainee activity, and building a clearer view of your department.
Built for surgery today. Designed for department registries tomorrow.